Successful Communication with Professors

One of the biggest differences between college professors and high school teachers is that most professors genuinely start treating you as adults. Meetings with professors will feel more like discussions between equals, so it’s important to step up to this new responsibility. Your professor can’t help unless you effectively communicate what you need. Here are some tips for being professional in successful communication with professors.

1. Start talking before problems develop. Too often, students wait until a problem arises before going to their professor. By the time they ask for help, it can be too late. Don’t be afraid to poke your head in during office hours, even just to say hello and introduce yourself–that’s what those hours are for!

2. Consider the best way to open dialogue. If you have a simple and quick question or clarification, there’s no need to set up a meeting; an email will do (for a guide to writing professional emails, click here). Some professors don’t mind a quick talk after class, but be mindful that they may have places they need to be. Any issues beyond the most rudimentary should be addressed during office hours or an appointment.

3. Meet separately away from class. Approaching your professor when she is rushing between classes or preparing to teach will prevent her from being able to focus exclusively on you and your issue. If you can stop by during office hours, no appointment is necessary. You can also email to ask for an appointment at another time if you need it.

4. Prepare ahead of time. You will be in charge of the meeting, so be prepared to ask specific questions about what you’re struggling with. Statements like “I don’t understand this” are not specific enough. Don’t make them guess! Devote some time to thinking about what your professor can do to help, because they will probably ask you.

5. Be professional and attentive. Take turns speaking and listening without interrupting, and to make sure you understand your professor, you can repeat back to her what you think she is saying in your own words. Before leaving the meeting, it’s always a good idea to make sure that you are both on the same page for your solution or plan.

6. Be generous with time. Remember that professors have many demands on their time, and they must balance the needs of all students. Give them time to meet your request, and do not expect immediate or last minute results. Consider following up with them by e-mail if you haven’t heard anything in a few days or so, but be courteous.

7. Check in regularly throughout the semester. Learning is a continually evolving process, and it’s different for every person. Don’t hesitate to ask questions in class, try new strategies, and ask for help when you need it. 

Allison Green
Boston Tutoring Services